Senior Capital Projects Manager

• Department: Facilities
• Location: 415 Gilmour St., Suite 200, Ottawa ON K2P 2M8
• Term: Permanent Full-Time
• Start Date: As soon as possible
• Salary:  $76,800.00 minimum (based on experience and qualifications)
• Reports To:  Department Director
• Direct Report(s):  Yes

CCOC is a community-based, tenant and member-directed, non-profit housing organization whose mission is to create, maintain and promote housing for low and moderate-income people. We value diversity, collaboration, inclusive and open decision-making, innovation, creativity, and sustainability.

For more information, visit: www.ccochousing.org

The Senior Capital Projects Manager is responsible for implementing and administering special maintenance and capital repair projects, including disaster recovery projects, and managing a capital projects team. The Manager also maintains and updates the capital plan, provides reporting and liaises with clients and funders.

Responsibilities include, but are not limited to the following:

1. Manage capital repair projects by:
   • Scheduling capital repair projects throughout the year to maximize efficiency and minimize cost, in accordance with the long-term capital plan
   • Ensuring the preparation of plans, specifications, and scopes of work for projects, arranging for permits if required
   • Arranging the tender of contracts, assessing bids received, and preparing and or reviewing contract documents
   • Overseeing the execution of contracts, performing site inspections and deficiency follow-up
   • Recommending payment of invoices and release of holdbacks
   • Coordinating accommodations for tenant needs during a project
   • Being responsible for all site safety for ongoing projects
   • Being responsible for risk management for all capital plans and projects
   • Providing and overseeing a high level of engagement with tenants and employees to ensure the smooth execution of projects
   • Collaborating with other departments to ensure integration with common/shared spaces and tenant engagement programs
   • Being accountable for project delivery on time, in scope and within budget
2. Analyze expenses and prepare reports and budgets for submission to the Department Director by:
   • Reviewing and summarizing annual building inspections
   • Identifying potential major capital projects and preparing estimates of costs and benefits of same
   • Preparing draft capital works budgets for all properties and providing required analysis for review by the Department Director
   • Maintaining a long-term capital plan, and all costs related to specific projects and updating the plan at the completion of each project.
3. Respond to emergency capital repairs by:
   • Assessing damage as soon as possible after emergency events, such as floods and fires and updating the Department Director and Executive Director as required
   • Working with tenants to arrange emergency accommodation if needed
   • Working with insurance adjustors as needed to devise a repair plan
   • Overseeing repair work as required, monitoring costs and ensuring prompt reinstatement.
4. Provide information and resource services by:
   • Identifying and securing funding opportunities, including performing any reporting required
   • Collaborating with the Department Director for the purposes of evaluating and prioritizing major capital projects
   • Scheduling and ensuring appropriate resources for planned projects
   • Keeping informed of other relevant regulations as outlined in the building, property standards, and fire safety codes, and all standard Health and Safety practices and regulations
   • Assisting the Department Director in establishing new or revised policies and procedures pertaining to the implementation of capital repairs and informing employees
   • Communicating with tenants on the status of work and attending meetings, including from time-to-time Committee meetings, tenant/building meetings
   • Providing regular report on the status of capital projects to the Committee
5. Perform other duties as requested by the Department Director or the Executive Director.

This position supports the work of Centretown Citizens Ottawa Corporation, Centretown Citizens Housing Co-operative and Cahdco (Centretown Affordable Housing Development Corporation).

The individual will be expected to conduct themselves in accordance with CCOC’s Mission and Values, as well as the core competencies of DEI, Service Excellence, Teamwork, Results-Orientation, and Adaptability, which form an integral part of CCOC’s Performance Management Program.

• Completion of a 4-year technical degree in a related field (e.g., civil engineering) or vocation equivalent
• PMP (Project Management Professional) or equivalent experience of project management is a strong asset
• 5 years of related work experience combined with 2 years of supervisory experience, including team development and coaching
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements
• Advanced ability to use Microsoft Office Suite
• Knowledge of Yardi Voyager will be considered an asset
• Intermediate verbal and written communication in English
• Ability to communicate in French is considered as asset but not required
• Valid Ontario Class G Driver’s License and access to a working vehicle

• Decision-making forms an extremely large part of the role and will impact a major function of the organization and corporate objectives
• Procedures and precedents are generally not well established
• Considerable judgement and complex interpretation are required for developing solutions
• Responsible for providing direct day-to-day supervision to contractors
• Responsible for developing new or changed procedures
• Works independently and must be able to think critically.
• Methods and procedures are not well established
• Considerable impact to the organization if errors are made
• Regular use of confidential information and occasional access to occupied apartments

• Interaction with internal colleagues involves planning and coordinating the efforts of others
• Interaction with external contacts involves dealing with reasonably demanding interpersonal situations
• Normal office environment; periods of light physical activity (for example; intermittent sitting, standing, or reading)
• Regular visits to apartments or construction sites
• Some degree of physical skill and coordination required (for example; basic keyboarding)
• Work may be a little uncomfortable and may lead to minor injury or illness
• The incumbent may be exposed to a considerable amounts of stress

To be considered for this role, please email your resume and cover letter to hiring@ccochousing.org

All applications must include the following information in the subject line: CCOC – Senior Capital Projects Manager

Application Deadline is August 29, 2025.

 We thank all applicants for their interest in the role, however, only those selected for an interview will be contacted. If contacted for an interview, please inform us if you require accommodation.

In the spirit of the Human Rights Code, we ask that resumes do not include personal data including, but not limited to age, health, marital, and family status.

As an employer committed to the principles of employment equity, we encourage applications from all persons including Black, Indigenous and People of Colour, persons with disabilities, and persons of all sexual orientations and gender identities. We are committed to providing an inclusive and barrier free experience to applicants with accessibility needs in accordance with the Ontario Human Rights Code (2015) and the Accessibility for Ontarians with Disabilities Act (AODA).

CCOC maintains a COVID vaccination policy for employees. Exemptions are available based on either a protected ground under the Human Rights Code, or a documented medical reason.

For candidates with disabilities requiring an accommodation, you may contact hiring@ccochousing.org