Committees

CCOC is governed by a Board of Directors who set the strategic direction of the organization. The Board is supported by various committees, some exclusively of board members, while other committees and working groups are advisory and non board members can be appointed. All committees report to the Board of Directors and provide information and make recommendations to the Board.

All committees meet for a period of two hours on a weekday evening. Members should also expect to spend about an hour reviewing the committee package ahead of the meeting. To help make committee attendance accessible, CCOC can provide reimbursement for family care and transportation expenses for meetings.

CCOC Committees

Executive Committee

Executive Committee

Composition:

All Board table officers, plus 2 other members of the board, including at least 1 tenant

Meeting frequency:

Every other month

Key responsibilities:

  • Board nominations & appointments
  • Board development (e.g. succession planning, education, etc.)
  • Executive Director supervision, performance evaluation, leading ED recruitment and hiring processes, etc.
  • Authorizing expenditures on an emergency basis
  • Per recommendations of the Management Committee, considering matters involving denials of membership applications, member discipline/termination, member requests for reviews, etc., and making recommendations to the Board
Finance and Audit Committee

Finance and Audit Committee

Composition:

At least 3 members of the Board, including the Treasurer of the Board (who acts as committee Chair), other members by appointment of the Board

Meeting frequency:

7 times a year

Key responsibilities:

  • developing and overseeing annual budgets, quarterly financial reports to the Board, etc.
  • overseeing annual audit process, reviewing/approving draft audited financial statements and recommending approval by the Board before seeking member approval at AGM
  • developing financial policies and procedures, and overseeing their implementation
  • developing medium-/long-range revenue and risk mitigation strategies to ensure CCOC’s ability to sustainably deliver on its mission over the medium-/long-term
  • monitoring and reporting on reserve fund and investments
Governance and Policy Committee

Governance and Policy Committee

Composition:

At least 3 members of the Board

Meeting frequency:

Quarterly

Key responsibilities:

  • Monitoring and overseeing policy development, review, and revocation processes for policy instruments that are ultimately “owned” by the Board or require some level of Board input/oversight
  • Ensuring any other policy instrument that is proposed/drafted by another committee meets the requirements of the Policy on Policy before it goes to the Board for review/approval
  • Proposing and drafting all other policy instruments that do not fall within the purview of another committee
  • Monitoring and overseeing periodic bylaw review processes
  • Overseeing/supporting processes related to member proposals, and making recommendations to the Board to reject inclusion of member proposals in notices of member meetings
Strategy and Performance Committee

Strategy and Performance Committee

Composition:

At least 1 member of the Board (who also acts as chair), other members as appointed by the board

Meeting frequency:

Quarterly

Key responsibilities:

  • Annually reviewing and reporting to the Board on the implementation of CCOC’s strategic plan and progress on strategic priorities.
  • Monitoring/reporting on tenant needs, interests, satisfaction, etc.
  • Assessing the need to initiate strategic planning processes and making related recommendations to the Board.
  • Regularly scanning the external environment to identify important trends, opportunities, threats, etc., and reporting to the Board re: same.
Advocacy Working Group

Advocacy Working Group

Composition:

Minimum 1 member of the CCOC Board, and the 1 member from Cahdco Board, other members as appointed by the CCOC Board.

Meeting frequency:

Quarterly

Key responsibilities:

  • Monitoring legislative and policy developments at the federal, provincial and municipal levels that relate to/impact CCOC’s mission.
  • Monitoring housing sector advocacy campaigns
  • Developing recommendations and drafting position papers on behalf of CCOC for consideration by the Board and Management Committee
  • Supporting CCOC’s participation in local/regional/federal coalitions, community action, etc.
  • Sharing insight from Cahdco to inform CCOC advocacy directions
  • Informing CCOC’s advocacy involvement on an ongoing basis

CCOC employees and volunteers at CCOC’s 50th anniversary.