Job Posting: Capital Projects Manager

We are looking for a highly motivated and detail-oriented Capital Projects Manager that understand both the big picture and the micro-level tasks of building maintenance to ensure their smooth operation for years to come.

About the Job:

You will be responsible for recording approved expenditures and processing payments in an effective and efficient manner to ensure that vendors are paid within established time limits, and for preparing daily deposits. You should be open to working with people from diverse backgrounds to provide friendly, respectful, and efficient service. Proficiency using technology including Microsoft Office Suite, Yardi Voyager and ability to communicate in English clearly is a must.

About us:

The Capital Projects Manager is  responsible for implementing and administering all of CCOC’s special maintenance and capital repairs projects, including disaster recovery projects. CCOC is a provider of affordable housing and strives to be a Landlord of choice, as such the needs of our tenants and communication with them forms a significant part of all our project planning. The successful applicant will have exemplary people skills to manage projects that impact tenant’s day to day lives with sensitivity and open communication.


Our ideal candidate 5-10 years of practical experience in the field. You should have a working knowledge of construction scopes and activities, scheduling, project management and contract software.


You are someone who is as comfortable working with schedules and budgets in the office as you are on a construction site. You’re at ease talking to diverse groups of people including tenants, funders, and contractors.


Our Project Managers, hold themselves accountable for providing a highly professional service controlling scope, timeliness and budget in a non-profit environment, requiring efficient use of resources.


The work load will include high value projects and a large volume of lower value short duration projects. Regardless of capital value CCOC strives to bring professional management to all of our projects from inception to close out.


Formal education in project management is a significant asset.


Position type: Regular full-time.

Compensation: Starting wage between $62,553 and $73,591, based on experience and qualifications. The maximum compensation for this position is $84,630.

Benefits: OMERS defined benefits pension plan; Employee and Family Assistance Plan (EFAP); and generous time-off from day one. Group Insurance and Supplementary Medical Plan (dental/eyewear) after three (3) months of employment.

Application deadline: Applications will be reviewed until position is filled.

See full PDF.

How to apply: Forward resume and cover letter by email to

Your cover letter should specifically address how you meet the education, experience, competencies and skills listed in this job description.

It is CCOC’s goal to be an inclusive organization and we are dedicated to building a workforce that reflects the diversity of the community in which we live and serve. We, therefore, actively seek to recruit candidates who are Indigenous, Black, Persons of Colour (IBPoC), persons from the LGBTQIA2+ community, persons with disabilities and women. Preference will be given to candidates with skills in additional languages, and candidates with personal or professional experience with marginalized communities.

While we appreciate all applications, only those selected for an interview will be contacted.  If you require accommodation during the interview process, please advise us when initially contacted.

Capital Projects Manager

Reports to: Director, Facilities Management
Department: Facilities Management


The Capital Project Manager is responsible for implementing and administering special maintenance and capital repair projects, including disaster recovery projects. The Manager also maintains and updates the capital plan

Job Responsibilities

  1. Manage capital repair projects by:
    • Scheduling capital repair projects throughout the year to maximize efficiency and minimize cost
    • Ensuring the preparation of plans, specifications, and scopes of work for projects, arranging for permits if required
    • Arranging the tender of contracts, assessing bids received, and preparing and or reviewing contract documents
    • Overseeing the execution of contracts, performing site inspections and deficiency follow-up
    • Recommending payment of invoices and release of holdbacks
    • Coordinating accommodations for tenant needs during a project
    • Being responsible for all site safety for ongoing projects
    • Being responsible for risk management for all capital plans and projects.
  2. Analyses expenses and prepares reports and budgets for submission to the Director of Facilities Management by
    • Reviewing and summarizing annual building inspections
    • Identifying potential major capital projects and preparing estimates of costs and benefits of same
    • Preparing draft capital works budgets for all properties and providing required analysis for review by the Director of Facilities Management and Facilities Management Committee
    • Maintaining a long-term capital plan, and all costs related to specific projects and updating the plan at the completion of each project.
  3. Responds to emergency capital repairs by:
    • Assessing damage as soon as possible after emergency events, such as floods and fires and updating the Director of Facilities Management and Executive Director as required
    • Working with tenants to arrange emergency accommodation if needed
    • Working with insurance adjustors as needed to devise a repair plan
    • Overseeing repair work as required, monitoring costs and ensuring prompt reinstatement.
  4. Provides information and resource services by:
    • Identifying and securing funding opportunities, including performing any reporting required
    • Collaborating with the Director of Facilities Management for the purposes of evaluating and prioritizing major capital projects
    • Scheduling and ensuring appropriate resources for planned projects
    • Keeping informed of other relevant regulations as outlined in the building, property standards, and fire safety codes, and all standard Health and Safety practices and regulations
    • Assisting the Director of Facilities Management in establishing new or revised procedures pertaining to the implementation of capital repairs and informing staff
    • Communicating with tenants on the status of work and attending meetings, including from time to time Facilities Management Committee meetings, tenant/building meetings
    • Providing regular report on the status of capital projects to the Facilities Management Committee
  5. Perform other duties as requested by the Director of Facilities Management or the Executive Director.


This position supports the work of Centretown Citizens Ottawa Corporation, Centretown Citizens Housing Co-Operative and Cahdco (Centretown Affordable Housing Development Corporation).

Education and Experience


*Combination of experience and training with demonstrated performance and ability may substitute for stipulated academic requirement